Welcome to School of Philosophy Wessex

Your Invitation to life with Philosophy

Privacy Policy

Data Protection and Electronic Marketing Privacy Policy (September 2019)
 

1.  Introduction


This policy covers data protection, electronic marketing, and the retention of information within the administration of the School of Philosophy Wessex, (“the Branch”), a branch of the School of Philosophy and Economic Science (“the School”).

The Branch’s policy is to adhere to the Data Protection Act 2018 (incorporating the requirements of the General Data Protection Regulation (“GDPR”)), the Privacy and Electronic Communications (EC Directive) Regulations 2003, and such other legislation as may be applicable.

The School also aspires to follow best practice in so far as it relates to its activities. 

 

2.  Data Protection


The Branch needs to hold information about:

Hereinafter, the following terms shall have the following meanings:

This policy sets out the way we collect and process your personal data and we have created this privacy policy to make sure you are aware of how we use your data.

 

3.  How we collect your information


We may collect your personal data in a few limited ways, namely:

We will not store or capture personal data through our website(s) without your prior knowledge and consent.  Where personal information is so captured it will be used for the purposes set out in this policy.

When collecting data generally we will endeavour, whether by reference to this policy or otherwise, to ensure that you:

 

4.  The types of information we collect


We may collect the following types of personal data about you:

Mailing groups are used for communications with students, and subscribers for events, activities, notifications and publications.

Emergency Contact data is held by the Lead Tutor or administrator of a residential course for the duration of the course and may be used for emergency contact purposes.

 

5.  How we use personal data


Unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose, personal data provided to us will be used for the purposes set out at the time of collection (which may consist of those purposes set out in this policy) and, where relevant, in accordance with any preferences you express.

If you require any information as to how processing for the new purpose is compatible with the original purpose, please contact the School of Philosophy Wessex Branch Leader:

We will only use your personal data where the law allows. In general terms, save as set out elsewhere in this policy:

If we are so permitted, you may receive from us details of activities run by or in conjunction with other organisations by post or email. You are free to opt out of receiving such communications from us at any time.

Where we have your consent and/or (if within the law) where this is necessary for our legitimate interests (or the legitimate interests of a third party), as applicable, we use your personal data for the following purposes:

Please note that we may also use your data and share it with others where it is necessary:

Personal data collected and processed by us may be shared, where necessary, with:

Some of the events and courses we offer, such as residential courses, are organised and/or administered by the School through its administrative office at Mandeville Place, London. Data provided by you relevant to your attendance at such events and courses may be forwarded to the School for the purposes of such events/courses and will be held by the School subject its own School’s data protection and privacy policy available at its website at: www.schoolofphilosophy.org.


Statistical information may be shared with the School for administrative purposes, but this will not include personal information.

We do not sell your personal data to/with other organisations to use and, save as set out above, do not otherwise share it with other organisations.

 

6.  Your marketing preferences


We will always respect your wishes in respect of what type of communications you want to receive from us and how you want to receive them. We wish to gain your prior consent to mailings. However, there are some communications that we may need to send you without your specific prior consent, for example, in order for us to fulfil our contractual obligations to you. Examples of these essential service communications are:

 

7.  Controlling information about you


When you fill in an enrolment form, you will see a tick box allowing you to Opt?in to receive marketing communications from us by email.

You are in control of how we communicate with you. If you have agreed that we can use your information for marketing purposes, you can change your mind easily, via one of these methods:

 

8.  Security


We will always hold your information securely.

To prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards.

We also follow stringent procedures to ensure we work with all personal data in line with the General Data Protection Regulation (GDPR).

 

9.  Links from our sites


Our websites may contain links to other websites.

Please note that we have no control of websites outside of the Branch website.

The School website, www.schooleofphilosophy.org

and websites of other branches, adhere to similar data protection and privacy policies as those detailed in this policy. Links to their data protection and privacy policies are included on their websites.

If you provide information to a website to which we link, we are not responsible for its protection and privacy. Always be wary when submitting data to websites. Read the sites’ data protection and privacy policies fully.

 

10.  How long your information is kept


We keep your personal data only for as long as necessary for each purpose we use it. You can voluntarily unsubscribe from mailing groups at any time.

Financial records must be retained for a period of six years after your last interaction with us (for accounting, tax reporting and record-keeping purposes).

 

11.  Your rights


Under certain circumstances, by law you have the right to:

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.

 

12.  Contact and complaints


If you have any queries about this privacy policy or how we process your personal data, or if you wish to exercise any of your legal rights, you may contact, in the first instance, the branch data administrator:

If you are not satisfied with the response, please contact the School’s General Manager - 

If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner. You can find out more about your rights under applicable data protection laws from the Information Commissioner’s Office website:     www.ico.org.uk.

 

Updated 5th September 2019